ABOUT THIS POLICY
It also explains your privacy rights and how the law protects you including how we comply with the General Data Protection Regulation (“GDPR”) and other related legislation which relates to the use of personal data.
Additional information may be provided on particular pages of this website for example, on any specific pages where we collect personal data and you should also refer to those. We also operate cookies on our website and information about that is also provided separately in our Cookies Policy.
Sarah Marsden – Finance Manager
Address: EuroTrail UK Limited, West End Approach, Morley, West Yorkshire, LS27 0NB
Tel: 0113 3076 799
You have the right to make a complaint to the Information Commissioner’s Office (ICO) which is the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, like the opportunity to assist you with any concerns before you approach the ICO so please contact us in the first instance using the details above.
It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.
This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy policies. You should read any policies and other statements on such websites carefully.
INFORMATION WE COLLECT AND HOW WE WILL USE IT
Personal data means any information about an individual from which that person can be identified. It does not include data which has been anonymised such that a person’s identity is removed.
The following table explains the types of personal data which we may collect, use, store and transfer. We will only use your personal data when the law allows us to. The table below also explains the purposes for which we use different categories of personal data and the legal basis or bases which we believe applies to those uses. We may process your personal data for more than one lawful basis depending on the specific purpose for which we are using your data.
|Purpose||Types of personal data used||Lawful basis for processing|
To open and administer the account which the organisation you represent has with us to provide our services to you, including, for example, to contact you or deal with invoicing as well as for our internal record keeping.
If your organisation is an account holder, we may disclose your data to third party credit reference agencies and to any trade referees who you may refer us to, so that we can take up appropriate references and perform necessary checks.
Identity and Contact Data such as your name, role in the business, and business contact email and phone number.
Financial Data such as bank account details, credit history information, and details of trade referees.
|Necessary for the performance of the contract that will be in place between us, and for our legitimate interest in ensuring that the services we provide are managed, such as to recover debts due to us, or to track your vehicles if we are providing fleet management services.|
|To manage the relationship which we have with the organisation you represent, such as answering any enquiry or complaint you have raised, or dealing with any enquiries or complaints.||Identity and Contact Data.||Necessary for the performance of the contract that will be in place between us, and our legitimate interest in providing our website and customer service to you.|
|To administer this website, including troubleshooting, data analysis, testing, system maintenance and support.||
Identity and Contact Data.
Technical Data including internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this website. This may also include information about how you use our website and our services.
Profile Data such as your demographic postcode preferences and interests, and information in some instances such as your feedback and survey responses.
|Necessary for our legitimate interests in providing and improving our website and customer service to you, to improving the services we offer you and to ensuring our website operates properly and for network security.|
|To send you promotional information about new services, special offers or other information which we think you may find interesting.||
Identity and Contact Data.
Marketing and Communications Data such as preferences in receiving marketing from us and our third parties and your communication preferences.
|Necessary for our legitimate interest in developing marketing and promoting our services.|
|To ensure our third-party providers can perform their obligations to us.||Identity and Contact Data.
|Necessary for our legitimate interest in ensuring that our third-party providers such as insurers, vehicle finance providers, and external consultants and contractors, such as IT providers and marketing consultants, are able to provide those services.|
|To deal with new enquiries and contacts.||Identity and Contact Data.
|Necessary for our legitimate interests in the operation of our business in order to be able to respond to and deal with new enquiries.|
|To consider you for employment with us where you submit your details to us to apply for a role, for example in response to our “Job Application Form” on our website.||Career Data including your CV, career history information and references
Identity and Contact data.
|Necessary for our legitimate interests in responding to your application, and in considering you as a potential candidate for employment with us.|
In addition, we may disclose information about you to the extent that we are required to do so by law, regarding any legal proceedings or prospective legal proceedings, in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk) and / or where we may otherwise do so in accordance with applicable data protection legislation.
HOW IS YOUR PERSONAL DATA COLLECTED?
Most of the personal data which we hold is collected when you open an account or enter into a contract with us (or enquire about entering into a contract), through the website, by email or over the phone and will be collected directly from you or in some cases might be provided by your colleagues. For example, you might provide certain identity information by completing one of our online forms such as our “Enquiry Form” on our “Contact” page in order to make an enquiry with us, or by registering for / administering an account which we have with the organisation that you represent, or if you submit a credit application form to us, or you request marketing information from us or provide us with feedback.
IF YOU FAIL TO PROVIDE PERSONAL DATA
Where we need to collect personal data by law, under the terms of a contract we have with you or the organisation you represent or for another lawful reason and you fail to provide that data, we may not be able to fully perform our obligations in accordance with our contract, provide you with the information you require or otherwise properly deal with your request.
MARKETING AND PROMOTIONS
From time to time we may use your data including identity and contact data, technical data and profile data and marketing and communications data, to contact you with information about our products and services. You will receive marketing communications from us if you have agreed to be included on our marketing database or in some cases where the organisation which you represent has purchased goods or services from us.
The type and content of marketing messages subscribers receive, and if it may contain third party content, is clearly outlined at the point of subscription. Email marketing messages may contain tracking beacons / tracked clickable links or similar server technologies in order to track subscriber activity within email marketing messages. Where used, such marketing messages may record a range of subscriber data relating to engagement, geographic, demographics and already stored subscriber data.
You can ask us or third parties to stop sending you marketing messages at any time by logging into the website and selecting the relevant marketing preference or by following the opt-out links on any marketing message sent to you or by contacting us at any time.
CHANGE OF PURPOSE
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so. Please also note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
If you would like further information about how we use personal data and the purpose which we might use it for, please contact us.
DISCLOSURES OF YOUR PERSONAL DATA
We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.
We do not transfer your personal data outside the European Union.
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know it. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting or reporting requirements, and for a maximum of up to seven years after your organisation ceases to have an account with us, or for a maximum of up to three years after you apply for a job with us if you are unsuccessful.
In some circumstances, we may anonymise personal data (so that it can no longer be associated with you) for research or statistical purposes in which case we may use this information indefinitely without further policy to you.
YOUR LEGAL RIGHTS
Under certain circumstances, you have rights under data protection laws in relation to your personal data. Those rights are listed below. Please contact us if you would like to exercise any of them. You have the right to:
- Request access to your personal data (a “data subject access request”). This means you can receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
- Request correction of your personal data: This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.
- Request erasure of your personal data. You can ask us to remove personal data where there is no good reason for us continuing to process it. You also have this right where you have successfully exercised your right to object to processing, where we may have processed your data unlawfully or where we are required to erase your personal data to comply with law. We may not always be able to comply with your request where there are particular legal reasons.
- Object to processing of your personal data where we rely on a legitimate interest basis and if the processing impacts on your fundamental rights and freedoms. You can also object to direct marketing. In some cases, we may demonstrate that we have grounds to process your data which override your rights and freedoms.
- Request restriction of processing. You can ask us to suspend the processing of your personal data: if you want us to establish the data’s accuracy; where our data use is unlawful but you do not want us to erase it; where you need us to hold the data even if we no longer need it, to establish, exercise or defend legal claims; or you have objected to use of data but we need to verify whether we have overriding legitimate grounds to use it.
- Request a data transfer. We will provide to you, or your chosen third party, your personal data in a structured, commonly used, machine-readable format. This only applies to automated information which you provided consent for us to use or necessary to perform a contract with you.
- Withdraw consent at any time where we rely on consent to process your personal data. This will not affect the lawfulness of processing carried out before you withdraw your consent.
EXERCISING YOUR RIGHTS
You will not have to pay a fee to access your personal data (or to exercise any other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure personal data is not disclosed to a person who has no right to receive it. We may also contact you to ask you to clarify your request to speed up our response.
We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made several requests in which case we will keep you updated.